Privacy Policy

1. Overview

This Privacy Policy explains how ORBIT — Philippine Remote Talent ("ORBIT", "we", "us" or "our") handles personal information provided through orbitremotetalent.com, by email, or during discussions about our recruitment and remote talent services.

We aim to handle personal information in line with the Philippines’ Data Privacy Act of 2012 and its implementing rules. Where Australian privacy requirements apply to a particular engagement, we also take those requirements into account.

2. Information we collect

Depending on how you interact with us, we may collect:

• your name, work email address and company;
• the service you are interested in and information about the work or role you need;
• messages, meeting notes and other information you choose to provide;
• candidate or professional information supplied during a recruitment process, such as work history, qualifications, references and availability; and
• routine technical information processed when you visit the website, such as device, browser, IP address and security logs.

Please do not include sensitive personal information in the website enquiry form unless it is necessary and we have asked you to provide it.

3. How we use personal information

We use personal information only for legitimate, declared purposes connected with our services, including to:

• respond to enquiries and discuss your hiring needs;
• design roles, source and evaluate talent, coordinate interviews and support placements;
• communicate about our services and manage client or candidate relationships;
• operate, secure and improve our website and business processes;
• maintain appropriate business, legal and financial records; and
• comply with applicable laws and protect our rights and the rights of others.

We do not sell personal information. We will seek consent where consent is required, and you may withdraw consent for future processing where applicable.

4. Sharing and overseas processing

We may share relevant information with clients, candidates, referees and trusted service providers only where reasonably necessary for the purposes described above. Our providers may include website hosting, email, communications, security and business-record platforms. Website enquiries are stored in Airtable.

ORBIT operates from the Philippines and works with organisations and professionals in Australia and elsewhere. Information may therefore be accessed or processed in the Philippines, Australia, the United States, and other countries where our service providers operate. Privacy protections may differ between countries. We take reasonable steps to use reputable providers, limit access and protect information in connection with overseas processing.

We may also disclose information when required or authorised by law, or when reasonably necessary to prevent harm, fraud or misuse of our services.

5. Storage, retention and security

We use reasonable organisational and technical measures designed to protect personal information from loss, misuse, unauthorised access, alteration or disclosure. No online service can guarantee absolute security.

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, for an ongoing business relationship, or to satisfy legal, accounting or dispute-resolution requirements. When information is no longer required, we take reasonable steps to delete, destroy or de-identify it.

6. Cookies and website services

We do not currently use advertising cookies. Our website and hosting providers may process routine technical data needed to deliver pages, maintain security and diagnose performance. If we introduce analytics or marketing technologies that materially change this practice, we will update this policy and provide any notice or choice required by law.

7. Your choices and rights

Subject to applicable law, you may ask us to:

• confirm whether we hold personal information about you;
• provide access to or a copy of that information;
• correct inaccurate or incomplete information;
• delete, block or restrict information in appropriate circumstances;
• stop direct marketing communications; or
• address a concern about how your information has been handled.

We may need to verify your identity before completing a request. If you believe your privacy rights have been affected, please contact us first so we can investigate. You may also have the right to complain to the Philippine National Privacy Commission or another privacy regulator with jurisdiction.

8. Third-party links

Our website may link to services operated by other organisations. Their privacy practices are governed by their own policies, and we encourage you to review them.

9. Changes to this policy

We may update this policy when our services, systems or legal obligations change. The effective date at the top of this page shows when it was last updated. Material changes will be communicated where appropriate.